Privacy Policy

You're All Set is studio software for photographers and videographers. This page explains what we keep, why, and who else touches it. There are two kinds of people here: studios (the photographers who sign up) and their clients (the people those studios book, text, invoice and deliver galleries to).

What we keep

• Studio accounts: your email, password (stored scrambled, never readable), studio name, logo, link, time zone and settings.
• Your client records: what you or your clients enter or you import: names, emails, phone numbers, inquiries, projects, proposals, contracts, invoices and payment status.
• Messages: emails sent through the app and, if you connect the Mac helper, the texts in your Messages app with your contacts and clients, so you can read and answer them here.
• Files: gallery photos and videos, contracts and anything clients upload with an inquiry.
• Basic security logs: sign-in sessions, and a scrambled version of your internet address to slow down spam and repeated sign-up attempts.

We don’t sell anyone’s information, show ads, or use tracking cookies. The only cookies are the ones that keep you signed in.

Each studio’s data stays with that studio

A studio can only see its own clients, messages, files and money. This is enforced in the database itself, not just the screens, and we test it by trying to reach one test studio’s data from another. Studios own their client data; we only process it to run the app for them.

Who else handles data

We use a small set of providers to run the app. Each only gets what it needs for its job:

• Supabase: database, sign-in and file storage.
• Cloudflare R2: storage for gallery photos and videos.
• Vercel: hosting for the website and app.
• Anthropic (Claude): the assistant reads the conversation it’s helping with so it can draft replies, quotes and summaries. Anthropic doesn’t use this data to train its models.
• Email delivery (Resend, or the studio’s own Gmail when connected): to send invoices, galleries and messages.
• Square: card payments, when a studio takes them. Card numbers go straight to Square and never touch our servers.

The assistant

The assistant drafts messages; a person at the studio approves what gets sent, except for simple replies a studio has chosen to let it send on its own. It only works with the studio’s own information.

For clients of a studio

If a photographer uses You're All Set to work with you, they decide what’s collected and how it’s used. Contact them first about your information. You can also reach us and we’ll help or pass it on. To stop texts, reply STOP.

Keeping and deleting

We keep data while the studio’s account is open. A studio can delete clients, galleries and files at any time. If a studio closes its account, we delete its data within 30 days, except what the law makes us keep (like payment records). Backups roll off on their own schedule.

Your choices

You can ask to see, correct, download or delete your information by emailing us. We’ll answer within 30 days.

Changes and contact

If this policy changes in a way that matters, we’ll tell studios by email before it takes effect. Questions: hello@youreallset.app.